Accounting Module

The accounting module is designed with concept of simplicity and functionality in mind, so that non-technical individuals can also use it with ease. It will provide an automated and easy way to classify items, specify sales made in particular period of time. This module is actually a system for the management to keep informed about their items sold and to generate different types of reports, to keep up to date information about the stock.

•  Chart of Accounts

o  Defining your chart of accounts

Before you begin setting up your chart of accounts, consider your organizational structure and the dimensions of your business by carefully evaluating your business needs. You can design your chart of accounts to take advantage of general ledger’s flexible tools and other accounting packages for reporting and recording your accounting information.

The account structure your organization uses to record transactions and maintain account balances. These reports and listings provide information about the Accounting Flex field for your chart of accounts, including segment values, rollup ranges, and suspense accounts. Review the chart of accounts for your current set of books, including detail and summary accounts.

o  Types of users

There are about two types of users of the system normal user and administrator. Although any person can use the system that has little knowledge about handling accounts but the system has defined different tasks for each type of user for e.g. financial reports will be managed and maintained by administrator. The administrator can define the new user and new accounts detail also. The user can handle transactions like single, multiple transactions and etc.

•  User Login

There are two types of users of this system that are administrator and multi users. The administrator shall login from its predefined login ID and password to perform the appropriate activities. The users shall login from their user ID and password as set by the administrator for performing the relevant activities.

•  Administration Area

In administration area there are options like transactions, synchronization, accounts report, Rollback transaction, and petty cash. The administrator has got all the rights to handle the entire transaction processing taking place in the organization.

•  Accounts Transactions

The administrator will logon with his/her user name and password and create a new user account. The administrator’s area has the following features:

•  Create New account
•  Edit Accounts
•  Add New Branch
•  Create New User
•  Delete User
•  Update User
•  View user profile
•  View user company profile
•  Single transaction by account code
•  Single Transaction by name
•  Multiple Transactions
•  Pending Transactions
•  Day end processing
•  Accounts Voucher
•  Roll back transactions

o  With Day end Processing
o  Without day-end processing (successfully posted)
o  Without day-end processing (not successfully posted)

•  Financial Reports

The Financial Statement Generator enables you to build your own custom reports without programming. You can define reports with complete control over the rows, columns, contents and calculations in your report.

General Ledger provides you with a variety of reporting capabilities, including the Financial Statement Generator, and standard reports and listings. General Ledger’s standard accounting reports and listings include trial balances, balance sheet, ledgers, account analysis reports, chart of account listings, cashbook, bankbook and more. You can set the runtime options for detail or summary information, sort sequence, and the selection of data you want to see on the report.


The following reports shall be provided:

•  View General Ledger
•  View Trial Balance
•  View Balance Sheet
•  View profit and loss Statement
•  View accounts transactions
•  View cash book
•  View bank book
•  View movement schedule

•  Branch Synchronization

o  Data Synchronization

To synchronize the data on demand from any branch to KKI Head Office. Branches on request send the updated data to head office via any magnetic media or through E-mail.

Branches only synchronized the following information to Head Office.

•  Chart of Account
•  Accounts voucher
•  Currency’s Sales and Purchase voucher
•  Currency Inventory
•  User’s information

•  Petty Cash Book

The petty cash book shall provide the following features:

•  View all analysis heading
•  Add new analysis heading
•  View current petty status
•  Create new petty
•  Close petty
•  Make a petty entry
•  Delete a petty Entry
•  View Reports
•  View petty cash book